Monitoring and Evaluation Officer, Job Ref. ETH/UNDP/0509/23-031

Scope of Work 

The M&E Officer is expected to closely work with the team working on the Support to National Dialogue Project within UNDP as well as with relevant team members at ENDC. He/she is expected to ensure the provision of high-quality support for the overall M&E activities up to quality reporting to the management of UNDP and Donors. He/She will also advise UNDP team to support ENDC in establishing credible data by applying result-based management principles and guidelines.

The monitoring and evaluation elements of this project will cover the entire 3 years project period to ensure a continuous stream of evidence and lessons to further improve the project. For this, the M&E officer with the support from the project team shall develop monitoring and evaluation frameworks and carry out regular monitoring of the project accordingly. He/She will also ensure regular and comprehensive documentation of all emerging and critical issues/risks and lessons learnt from the project. He/She will apply rigorous RBM principles and M&E methodologies and analytical approaches to acquire details of the information required against the project baseline, agreed targets and indicators in the Project Document.

Duties and Responsibilities

Ensure effective and timely reporting of project activities and results following RBM standards:

• Prepare detailed monitoring and evaluation plans/frameworks that include monitoring checklists and schedules based on the project results framework and M&E plan,
• Oversee the implementation of project monitoring plans to ensure that data collection feeds into project indicative targets as contained in the project resources and results framework,
• Conduct regular monthly, quarterly, and semi-annual project progress review and produce report with recommendations on measures, if any, needed to be taken to ensure more effective implementation of the project,
• Prepare, compile, and consolidate monitoring and evaluation data to feed the reports, as required by the project,
• Ensure submission of project reports on time following RBM and donor standards.
• Monitor and oversee the processes of the national dialogue on a regular basis,
• Produce, monthly, quarterly, and annual progress reports of the national dialogue processes by collecting and analysing different data against milestones agreed at the outset of the dialogue processes at all levels,
• Report quarterly, and annual progresses on the dialogue processes at local, regional, and national level to review the progresses and challenges of the project,
• Provide technical feedback to the Project Technical Team and recommend further improvement based on the progresses, challenges and lessons extracted from project implementation processes

Ensure monitoring and tracking of results:

• As part of indicator-based reporting collect and review secondary data,
• Track activity implementation through Quantum Project Module to monitor resources disbursed for achieving target results,
• Conduct a M&E readiness assessment including stakeholders’ capacity to participate and report appropriately using M&E agreed indicators in the project result framework and advice project staff and ENDC staff on the identified aspects,
• Identify and respond to external factors that may affect project through issues and risk log,
• Provide technical support to ensure that external evaluation is conducted smoothly and effectively in line with the project result framework and standards of UNDP,
• Organize and support project review, technical meetings by assisting the project team and other stakeholders to prepare schedules, talking points and minutes/proceedings,
• Follow up on the implementation of recommendations and action points forwarded to improve the implementation of project performances.

Partners’ support and coordination:

• Ensure and maintain linkages, coherence, and synergies among activities under the different components of the project outcomes and outputs,
• Ensure coordination with ENDC and other members of the project team to ensure implementation of M&E plan, data aggregation and coherence in monitoring plans,
• Works in close collaboration with the ENDC team and Secretariat to ensure data related to the dialogue process are collected and shared on timely basis,
• Provide capacity building training on M&E and related areas when the need arises.

Knowledge Management, Communication and Outreach:

• As a member of the Project Technical Committee, participate in regular project coordination meetings with ENDC ensuring good planning, and consistent follow up on intended results,
• Actively codify, share, and disseminate knowledge products, including best practices and lessons learned, accumulated through the project implementation,
• Support in the regular development of short notes/one pager as extracted from the project reports to donors,
• Ensure the compilation and documentation relevant project documents (supporting documents/Means of Verification), including mission reports from the project regular M&E activities,
• Work with the project team, knowledge management and communication staff to ensure the publication and dissemination of project publications.

Other responsibilities

• Carry out other responsibilities as assigned by the Supervisor.

Required Skills and Experience

Education:

• Advanced university degree (master’s degree or equivalent) preferably in Conflict Prevention and Peacebuilding, Political Science, Sociology, Business Administration, Economics or related Social Science field.

Experience:

• Minimum five (5) years of experience with Master’s or seven (7) years of work experience with Bachelor’s in designing and implementing, monitoring and evaluation systems for development projects.

Language 

• Fluency in spoken and written English and local language of the duty station.

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